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Meetings Completed
AI Condo BoardMinutes Software
Automated condo board meeting minutes - accurate, private, and ready in minutes. Your AI recording secretary that delivers complete, professional condo board meeting minutes from any meeting recording.
Minutes by My Condo Space
Simple, predictable pricing based on meeting volume.
Start Free Trial!Platform at a glance
Generate Complete, Structured Board Minutes in Minutes
Preparing formal condo board meeting minutes is one of the most time-consuming and costly parts of condo governance.Instead of relying on recording secretaries or incomplete notes, upload your meeting and receive a complete, professionally structured set of draft minutes in Word format — ready for board review within minutes.
Eliminate Manual Board Minutes Preparation
No more recording secretaries or manual transcription. Upload your meeting and receive structured minutes automatically.
Get Board-Ready Minutes in Minutes
Generate professionally structured board minutes immediately after the meeting — no formatting or rewriting required.
Built for Condo Board Meetings
Minutes are structured with proper sections, motions, and attendance formats used in condominium governance. Recordings and documents remain private and securely stored in Canada.
How It Works
Get started in minutes with our simple three-step process
- 1
Sign Up
Create your account, add your property or community details, and schedule your meeting.
- 2
Record or Upload
Use the built-in recorder or upload your meeting's audio or video file.
- 3
Get Your Minutes
Minutes are automatically transcribed, summarized, and formatted—ready to review and distribute.
Why Boards Choose AI Minutes App
Structured Motions and Decisions
Motions are clearly formatted with movers, seconders, and outcomes — ensuring consistent and defensible records across every meeting.
Improve Documentation Quality
Generate clean, professional minutes that are fully editable and tailored to your community's governance style—whether a condominium, HOA, strata, or body corporate.
Ensure Legal Compliance
Our region-specific templates and formatting standards support compliance with local governance regulations while keeping all recordings and documents encrypted and private.
Board Minutes Within Minutes
Generate complete draft board minutes immediately after the meeting — ready for quick board review.
Verified Savings
Based on real meetings transcribed by AI Minutes App — average cost savings per meeting by building size and length.
| Building Size | 2 Hours | 3 Hours | 4 Hours |
|---|---|---|---|
| 0–49 units | 89% | 89% | 88% |
| 50–149 units | 85% | 85% | 86% |
| 150–219 units | 80% | 81% | 82% |
| 220+ units | 75% | 77% | 79% |
Cost savings calculated by comparing actual manual transcription duration vs. transcription processed through the AI Minutes App. The longer the meeting, the bigger the savings.
Not Just Transcription — Complete Board Minutes
Other AI services stop at transcription. AI Minutes by My Condo Space goes further — turning recordings into fully formatted, board-ready minutes with motions, action items, and attendance tracking built right in.
| AI Minutes by My Condo Space | Other AI Services | |
|---|---|---|
| AI Transcription | Yes | Yes |
| Automatic Minute Formatting | Professional, board-ready templates | Basic summaries only |
| Motions, Actions & Attendance Tracking | Structured Motion History (By Fiscal Year) | Not available |
| Regional Compliance | Canada, U.S., U.K., Australia, NZ | Not supported |
| Document Dashboard & Archives | Included | None |
| Downloadable .docx Minutes | Instantly available | Manual editing required |
| Secure Storage & Privacy | Encrypted with audit trail | Limited |
| Pricing Model | Simple per-meeting rate | Subscription-based |
AI Minutes by My Condo Space isn't just transcription — it's a complete governance automation tool designed for property managers, boards, and communities worldwide.
Need Help With Owners' Meetings?
We support a wide range of owners' meetings — including Annual General Meetings (AGMs), Town Halls, Turnover, and Special or Requisitioned Meetings. Every section, including Q&A and FAQs, is fully automated and formatted according to your region's governance requirements — whether condominium, HOA, strata, or body corporate.
Annual General Meetings (AGMs)
Town Halls
Turnover
Special/Requisitioned Meetings
Minutes are generated automatically from your meeting recording, including formal business, motions, attendance, and Q&A segments — delivering a complete, board-ready draft within minutes — and everything is included in our standard rates listed above.
What the AI Minutes App Does (and Why It Matters)
Handles motions and resolutions
Tracks motions, votes, and final decisions clearly in your meeting minutes so nothing is missed or misinterpreted.
Captures your board meetings
and turns your meeting recording into complete, structured board minutes within minutes
Delivers minutes in Word format,
fully editable and structured for regional compliance (condominium, HOA, strata, or body corporate).
Keeps your data private —
no one can access your recordings or documents without your authorization.
Logs all file downloads and access
so you always know who viewed or retrieved your files.
Stores everything securely in one place —
no more digging through emails or external drives.
Supports every meeting type —
board meetings, AGMs, town halls, requisitioned or owner sessions.
Never uses your data
for AI training, analytics, or advertising — ever.
Gives you full control
with access logs, edit tools, and predictable flat-rate pricing.
Fair and simple policy:
if your meeting gets canceled or no audio is recorded, there's no charge.
Clarifying Misconceptions About AI-Generated Minutes
"Minutes are too important to trust to AI."
True — and that's why the AI doesn't finalize them. Draft minutes are always reviewed by the board, committee, or management team. Whether prepared by a person or AI, no version becomes official until formally approved.
"Human secretaries understand nuance better."
Human note-takers can add subjective interpretation, but they also rely on memory and incomplete notes. Our AI works directly from the full meeting recording and transcript — ensuring accuracy, consistency, and a professional tone without missed details or bias.
"There could be legal or procedural risks."
There are none. The governance process doesn't change — meetings are still recorded, reviewed, and approved as before. The only difference is efficiency: what once took days now takes hours, or even minutes.
"We prefer to rely on a person we trust."
That trust still matters — but now it's focused on review and approval, not transcription accuracy. AI-generated drafts are neutral, consistent, and entirely under the board or manager's control.
"Managers should be preparing the minutes."
Absolutely not. The board, committee, or ownership group retains full control. Minutes only become official once reviewed and approved at the next meeting — exactly as before.
"Will this replace the board's authority?"
Not at all. The board maintains full control. No minutes are final until the board formally approves them at a subsequent meeting. This tool simply accelerates the first step.
"What if the AI misunderstands something?"
Like any draft, minor edits may be required. Every set of minutes is generated from a full, timestamped transcript and stored securely in case clarification is ever needed. The reviewing board or manager makes the final call before approval.
Frequently Asked Questions
Find answers to common questions about our AI Minutes App
- A Word document (docx) format is delivered, ready for review and filing.
- Yes. The AI Minutes App automatically formats meeting records to align with your region's governance requirements — whether under Ontario's Condominium Act, British Columbia's Strata Property Act, or equivalent HOA and body corporate standards internationally.
- Absolutely. All minutes are editable and customizable after download.
- Most minutes are ready within 15 - 20 minutes after submission, depending on the length of the recording.
- We support a wide range of recording formats — including popular audio files (MP3, WAV, M4A) and video files (MP4, MOV, MKV, WebM, and more). Upload directly from your device or meeting platform — the system automatically detects and processes the file type.
- No. Meeting minutes, audio, and transcripts are never accessed by anyone outside your organization—not even by us. Unlike traditional recording secretaries who witness every internal discussion, our AI system removes that exposure entirely. Minutes are generated by automated processing, and no human reads or edits your documents unless you explicitly request support. As an active condo manager myself, I understand the importance of confidentiality. Your board's governance decisions are never shared, leaked, or viewed. Not by us, and not by competing management firms. This is true privacy and full control—a level of discretion that simply doesn't exist with human secretaries. We offer a system that not only respects but reinforces the boundaries of your organization's internal affairs.
Ready to Modernize Your Condo Meeting Minutes?
Join other condo boards who have already streamlined their meetings and simplified minute-taking with My Condo Space.